The Schedule Manager allows the instructor to decide what days and times their students are allowed to access the lessons. When you select Access Schedules in the navigation menu you will be shown a page that looks similar to the image below. If you haven’t created any lessons, then the table will be blank.
This table will display the lesson name, time zone, current time, if it is accessible right now, and how many students are assigned that schedule.
You can select a schedule and a window to the right will appear showing you a brief overview of the selected schedule. In this example we selected the schedule “Weekend Only” and the window below is what popped up.
If you select the 3-lined button at the top right you will be given options to edit the schedule, copy the schedule, create a new schedule, or delete the schedule.
You can also select the ‘Edit Schedule’ button at the bottom if you choose to change some settings in the schedule.
Create New Schedule
To create a new schedule, select the ‘+ Create New Schedule’ button. Once selected a pop up will appear asking you to type in the name of a new schedule. It is always important to be specific so when you are working with profiles you know exactly what schedule you are assigning to each student. Important: The schedule name can have no more than 15 characters.
Once you have the name you would like select OK. Another popup will appear letting you know that the basic creation of your schedule was a success. If there was an issue with the character count, or any other error, you will be notified and asked to change the name so that it meets the necessary criteria.
Editing a Schedule
You are then brought to a page that looks like the image above. Here is where you can make all the changes you want. If you want to change the name of the schedule, select the pencil icon next to the name and type the new name and select the green checkbox to save it.
Please make sure the timezone displayed is your timezone. If you select an incorrect timezone it could throw off the entire access schedule. The clock shown below the timezone is the current time in the selected timezone.
The server is the timekeeper, not the students. Even if a student updates their system settings to a different time or timezone, it will not affect how schedules work. If the server tells the student it isn’t time to work, they will not be able to log in and work.
Date Access Settings
You can specify a schedule start and end date, or leave it disabled. This restricts access to the program based on the current date.
Start Date – If you specify a start date, students will not be able to access the program until that date. If you leave the start date disabled, then students can work up until the end date, if the end date is enabled.
End Date – If you specify an end date, students will not be able to access the program after that date. If you leave the end date disabled, then students can work from the start date on.
Leave Disabled – If you leave both disabled, then there are no date restrictions on when students can access the program, and they will be able to access it on any date.
Daily Access Settings
This section allows you to specify times on specific days when students can work. If you wanted students to only be able to access the program on weekday, you would check the boxes under Monday – Friday. In the time inputs, you would specify the times during the day you want students to be able to access the program. If you wanted an “all day” option, you could do 00:00 – 23:59 (times are in 24-hour format). Any days not checked means the students cannot access the program and work on those days.
You can have up to 4 Daily Access Schedules. This is done to allow you to specify different times on different days when you want students to have access. One row could have Mondays and Wednesdays from 13:00 – 15:00, and the next row could have Tuesdays and Thursdays from 11:00 – 12:30. Students assigned the profile could then access the program on any of those 4 days during the week at the times specified. To add another Daily Access Schedule simple select the ‘+ Add Daily Access Schedule’ button and a new schedule will appear. If you want to delete a Daily Access Schedule simply select the red trash button on the right hand side and it will be deleted.
If you make any changes that you don’t wish to use or implement, simply select the ‘Discard Changes’ button on the bottom left hand side of the window and all previous changes will revert back to what they originally were.
On the right hand side of the window you will see a button that says ‘View Simple Schedule’. If you click on that a popup will appear showing you in plain text an overview of the schedule you created. An example is shown below.
You can also see if students who have that schedule assigned to them could access the program at the current time.
The schedule in this example does not allow the students to access the program, so it displays “No, (not within valid days/times)”.
PLEASE NOTE: The start and end times MUST be within the same day. For example, if you tried to have 6am to 12am, the time will Not be accepted. Instead you will need to enter 11:45 as the end time.
Assigning to your class
Select The Classes tab, and then select your class and the students you wish to apply the Access Schedule to. The check box at the top will select all students in that class. Once they are selected, you will see an option on the right side of the screen for Student Options, Select Update Schedules, and then select the access schedule you created. Once you select Update Students, the students will now only be able to work within the times allowed.